Important Dates for Poster Submissions:
March 15 - Abstract submission deadline for Orals and Posters (EXTENDED TO APRIL 20TH)
March 15 - Abstract fees must be paid in full* (EXTENDED TO APRIL 20TH)
April 1 - Deadline for making changes to submitted Oral and Poster abstracts (EXTENDED TO APRIL 20TH)
June 11 - Deadline for all authors to be registered and paid in full*
June 11 - Deadline for all authors to have hotel reservation - presenting author's name must be on the hotel reservation system
*Paid in Full Deadlines - for those paying by check, the check must be received by ASHS Headquarters by this date.
**Please note: Purchase orders are not a form of payment.
- Poster presentations are to be no larger than 47" x 47" in size. You may use any standard poster size that fits within the 47" x 47" space allotted for each poster.
- Abstract titles, names, and affiliations should appear on the top of the poster.
- A simple sans serif-face font (e.g. Helvetica) should be used.
- Lettering for the title should be at least one inch tall. The authors’ names and affiliations may be somewhat smaller.
- Authors are urged to include photographs to assist in author identification.
- Do not prepare a poster as if it were a manuscript. Primarily, use tables and figures and limit verbiage. Details of the work can be provided in discussions with interested parties.
- Lettering for text and illustrations should range in size between 6 mm and 12 mm.
- A numbered board space is assigned for each poster. Presenters will receive an assigned space number prior to the conference.
- Presenters are responsible for their own pushpins for securing the poster to the board.
- All posters are be put up in the Poster Hall on the afternoon of Tuesday, September 19th.
- All posters must remain up through the final poster session on Friday, September 22nd.
- The Poster Hall will be dismantled on Friday, September 22nd, beginning at 2:00 PM.
- We invite/encourage poster presenters to pre-record a poster presentation and attach it to their poster abstract in the speakers corner (this can be done either in advance of arriving at the conference or in a designated speaker room at the conference). A QR code will then be assigned to your poster so that you can include the QR code in your poster. Conference attendees can then can just scan the code and get access to your prerecorded presentation. Poster presenters will still have to present during the conference at their assigned time but this process will allow your recorded presentation to remain part of the ASHS archives.
All recordings will be housed on the ASHS website. How can this help you–you can list the link on your vitae to link directly to your presentation. (Your presentation will be accessible on our site with the rest of the ASHS technical program giving the poster presenters the same opportunity that oral presenters hold).