Facilities Usage Fee
Where to stay?
We know that, for many attendees, finding the lowest possible
hotel rate is paramount, and we are aware that often people choose to
stay on the outskirts of town and then choose to drive to the
conference each day.
However, before you book your hotel room for the ASHS Annual Conference, we want to mention the following ....
The American Society for Horticultural Science continues
to make every effort to keep costs at a minimum for those attending
the ASHS Annual Conference. One way this is done is to make a
commitment to the host hotel that a specified number of hotel rooms
will be occupied by our conference attendees. In exchange for the hotel
room occupation, the property provides ASHS with complimentary
Over the last several years, many unsuccessful attempts
have been made to explain this process to conference delegates. In
2004, ASHS did not fill its committed number of sleeping rooms, and, as
a result, faced hefty penalty fees. Individuals who choose to stay
at non-host hotels receive the benefit of the conference facilities,
but do not contribute to the necessary commitments that allow the
Society to use meeting space on a complimentary basis. Therefore, the
ASHS Board of Directors instituted a "Facilities Usage Fee” for
those who attend the conference, but choose not to stay
in the host hotel. This is the only way that we can
continue to run the conference without raising
The $250 Facilities Usage Fee will apply only to those
who register (including exhibitors, speakers, students, etc.) for the
conference, but choose not to stay at the host hotel.
We encourage all conference attendees to avoid this
Facilities Usage Fee and stay at the host hotel. Please be
aware that if you are sharing a room with another delegate, both
names must appear on the room reservation by the hotel
reservation cut-off date, otherwise you will be assessed
this fee and obligated to pay it in order to pick up your
Staying at the host hotel makes it easy to enjoy the the
camaraderie of fellow ASHS members inside and outside of scheduled
Just imagine - no commuting time to conference
activities; additional networking time with colleagues; and amenities,
such as room service, safes, exercise facilities, and
restaurants/shops - everything in one convenient location.
It certainly is your choice as to where you desire to
stay during the conference, but please understand that ASHS does have
contractual commitments that we must honor, and we must do all we can
to assure that there are no negative financial implications to the
Society and the ASHS Membership.